XI. Summary of Protocol and Deadlines

This is a summary of the main procedures and deadlines for integrated M.A/Ph.D. students and Faculty Advisors.  It does not substitute all details in each relevant section of the Graduate Handbook.  For more details on each element, please refer to the appropriate section of of the Graduate Handbook.

  • Advisory Committees for Examinations and Dissertation: Should be constituted as soon as possible after entrance into the program. Must be constituted no later than three months prior to the relevant examination date
  • Application to Graduate with the M.A: Must be sbmitted via gradforms.osu.edu by 12:00 noon on the Wednesday preceding the third Friday of the semester in which the student expects to graduate with an M.A. 
  • Research Portfolio: Should be presented to the Advisory Committee in the spring semester of the second year in the program and should be discussed in an Advisory meeting by week 12 of that semester.  The Advisory Committee needs to submit the corresponding form via gradforms.osu.edu (this will be an M.A. approval form).
  • Final Program of Study: Shoud be submitted to the Advisory Committee by week seven of the semester before the Candidacy Examination is scheduled.
  • Dates for the Written and Oral Portions of the Candidacy Examination:  All course and language requirements must be completed before the Candidacy Examination is scheduled.  The Candidacy Examination ust be scheduled no later than the sixth semester of the doctoral program, if the student holds a GTAship, unless a petition for postponement has been approved by the Graduate Studies Committee. The Examination should be arranged by the student’s Advisor in consultation with the student and other members of the Advisory Committee, and then submitted to the Office Assistant for official scheduling of space and time.  Said location and time must be submitted along with the application for the Candidacy Examination through Gradforms.osu.edu for final approval.  
  • Candidacy Examination Report Form: Must be submitted by the Advisory Committee to the Graduate School via Gradforms.osu.edu immediately upon completion of the examination.
  • Dissertation Prospectus (for Ph.D.-only programs): Must be submitted to the Dissertation Committee for approval no later than six weeks following the Candidacy Examination.
  • Dissertation Prospectus Meeting (for Ph.D.-only programs): Should be arranged by the student’s Advisor in consultation with the student and the other members of the Dissertation Committee.  The dissertation Advisor is in charge of informing the Director of Graduate Studies of the result of the meeting.
  • Provisional Draft of Dissertation: Must be in the hands of the members of the Dissertation Committee no later than the end of the fifth week of the semester in which the candidate expects to graduate.
  • Application to Graduate: Must be submitted, via gradforms.osu.edu by 12:00 noon on the Wednesday preceding the third Friday of the semester in which the candidate expects to graduate.  
  • Draft Approval/Notification of Final Oral Examination: Must be submitted to the Graduate School immediately upon completion of the examination via gradforms.osu.edu
  • Final Oral Examination Report Form: Must be approved by all committee members via gradforms.osu.edu at least two weeks prior to the date of the final oral examination; at this time, the student must submit a typed dissertation draft to the Graduate School for format review.
  • Definitive Version of the Revised Dissertation: Must be submitted to the various members of the Dissertation Committee, as necessary, in time for the appropriate filing of the Final Approval of Dissertation Form.
  • Final Approval of Dissertation Form: Must be submitted to the Graduate School by the published deadline for the semester or summer session of graduation.  
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